Dayton VA Photo Contest

OFFICIAL RULES

1.         NO PURCHASE NECESSARY TO ENTER OR TO WIN.  A PURCHASE WILL NOT IMPROVE YOUR CHANCES OF WINNING.  ALL FEDERAL, STATE, LOCAL AND MUNICIPAL LAWS AND REGULATIONS APPLY.  VOID WHERE PROHIBITED.

2.         Eligibility.  Subject to the additional restrictions below, the Dayton VA Photo Contest (the “Sweepstakes”) residents of the state of Ohio and Indiana who are 18 years or older at the time of entry and reside in the following counties of Ohio and Indiana: Randolph, Union and Wayne County in Indiana and Auglaize, Butler, Champaign, Clark, Clinton, Darke, Fayette, Greene, Highland, Logan, Mercer, Miami, Montgomery, Preble, Shelby, Warren Counties in Ohio. Employees of Cox Media Group Ohio, Inc. d/b/a Dayton Daily News (“Sponsor”) Dayton VA Medical Center and each of their respective affiliated companies, subsidiaries, and advertising and promotional agencies, and the family members of, and any persons domiciled with, any such employees, are not eligible to enter or to win. The term “family members” includes spouses, parents, grandparents, siblings, children, grandchildren and in-laws, regardless of where they live. Persons belonging to or affiliated with a professional acting, theater, or film-making organization, such as SAG or AFTRA, are not allowed to compete in the Contest or participate in any entry.  Professional actors and filmmakers, whether full-time or part-time, are allowed to compete so long as they do not belong to any professional organizations connected with the entertainment industry that would cause Sponsor to pay the entrant or any other person a fee or any other benefit for taking part in any Contest event.

Individuals who have won a contest sponsored by Dayton.com in the past 30 days are ineligible to enter or win this Sweepstakes.

3.         How To Enter.  You may enter the Sweepstakes between 10:00 a.m. Eastern Time (E.T.) on July 18, 2016 and 11:59 p.m. E.T. on September 30,2016. (the “Sweepstakes Period”).  Sponsor will be the official timekeeper for the Sweepstakes.

To enter:

1. Visit the Dayton VA Photo Contest official registration page at http://dayton.upickem.net/engine/Registration.aspx?contestid=249487 (the “Website”);
2. Complete the entry form with all required information and following all posted instructions;
3. As part of the registration process, you must upload your own original photograph (“Image”) which may be in one or all of the following four categories as fitting within the below descriptions (“Categories”):

• History: This category seeks images that highlight the essential role of the VA over time.
• Architecture: Buildings on the VA campus have been designed not just to be practical, but beautiful as well. Unique architectural details, designs, and forms can be captured around campus and submitted through this category.
• Landscape: The scale of the campus is known to provide the ability to take in breathtaking images at a wide scale. This category encourages taking full advantage of this opportunity for the submittal of landscape imagery.
• Grotto: Having recently been the site of a major rehabilitation, the Grotto is an especially unique place on the campus. As such, an individual category has been established to showcase the best of the Grotto site.

ENTRIES MUST COMLY WITH THE FOLLOWING RESTRICTIONS IN ORDER TO BE ELIGIBLE: No drone flyovers and no pictures of our Veterans are permitted for submission in the contest. All photographers/patrons are asked to respect the grave sites and any active burials/ceremonies. The photograph, in its entirety, must be a single work of original material taken by the Contest entrant.

By entering the Contest, entrant represents, acknowledges, and warrants that the submitted photograph is an original work created solely by the entrant, that the photograph does not infringe on the copyrights, trademarks, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity, and that no other party has any right, title, claim, or interest in the photograph.  By participating in the Sweepstakes, you agree to be bound by Sponsor’s Visitor Agreement and Privacy Policy http://www.dayton.com/privacy_policy/ http://www.dayton.com/visitor_agreement/, which are hereby incorporated by reference.

You may enter the Sweepstakes as often as you like but a maximum of one (1) prize will be awarded per person.

4.         Winner Selection and Odds.

At the end of the Contest Period, twenty (20) Images (“Finalist Images”) will be selected from among all eligible entries as Finalists by a committee of judges consisting of photographic experts ("Judges"). The Judges will judge all eligible entries based on the following criteria: (1) Creativity; (2) Photographic Quality; (3) Genuineness and Authenticity of the content (“Judging Criteria”).

Each of the twenty (20) Finalist Image posted on www.Dayton.com for the public to vote on. Between October 10, 2016 at 8:00 am ET and ending at 11:59 p.m. E.T. on October 21,2016 (the “Voting Period”).

The top Finalist Image from each Category, as described above under “How to Enter”, as determined by the highest cumulative number of votes received from the Voting Period, will be designated a potential Grand Prize Winner, for a total of four (4) potential Grand Prize Winners.

In the event of a tie for highest cumulative number of votes received, Sponsor may in its sole discretion extend the voting period and re-open voting as between the tied entries, or the Judges may determine the Grand Prize winner(s) as between the tied entries, based on the above Judging Criteria.

Sponsor reserves the right to examine the original photograph/source material in order to confirm compliance with these rules.

Sponsor reserves the right to reduce the posted number of Finalist Images and Grand Prize winners if necessitated, as determined in Sponsor’s sole discretion, by the quality and quantity of Images received.

5.         Prize Description.   

Each of the twenty (20) Finalist Images will be displayed at the Northwest Branch of the Dayton Metro Library. The four (4) Grand Prize Winners will additionally be announced in Dayton.com and honored at the opening reception at the Northwest Dayton Metro Library on January 12, 2017.

6.         Winner Notification and Acceptance.  Potential winners will be notified on or about October 21, 2016 at the telephone number and/or email address provided on the potential winner’s entry form. 

In order to claim a prize, potential winner must respond to Sponsor’s notification within five (5) business days of notice or attempted notice.

To claim his/her prize, the potential winner must personally visit Sponsor’s offices at 1611 S. Main Street, Dayton, Ohio 45342 within five (5) business days after notification (office visits must be between the hours of 9 a.m. (E.S.T.) and 5 p.m. (E.S.T.) weekdays) and must present a valid government-issued photo ID.

Potential winners may be required to complete an affidavit of eligibility, and a liability and publicity release (except where prohibited by law), which must be notarized and returned within thirty (30) days of notification

Sponsor’s inability to reach a potential winner after a reasonable (as solely determined by Sponsor) effort has been made, the failure of a potential winner to timely respond to a prize notification, the return of any prize notification as undeliverable, and/or a potential winner’s failure to comply with any term or condition of these Official Rules may, in Sponsor’s sole discretion, result in the potential winner’s disqualification and the selection of a substitute winner by a random drawing from among all remaining eligible entries received during the Sweepstakes Period.  

A PARTICIPANT IS NOT A WINNER OF ANY PRIZE UNLESS AND UNTIL SPONSOR HAS COMPLETED ITS VERIFICATION OF PARTICIPANT’S ELIGIBILITY.

A winner may waive the right to receive a prize.  Prizes are non-assignable and nontransferable and cannot be redeemed for cash.  No substitutions allowed by winner.  Prizes and individual components of prize packages are subject to availability.  Sponsor reserves the right to substitute prizes or components of prize packages with a prize or component of equal or greater value.  Winner is solely responsible for reporting and payment of any taxes on a prize.  Winner may be required to provide his/her valid Social Security Number to Sponsor for tax purposes and/or complete an IRS W-9 form in order to claim a prize.  Winners are solely responsible for all federal, state and local taxes on prize value and, as applicable, will be issued an IRS Form 1099 based on the prize value determined by Sponsor. Prizes not won and claimed by eligible winners in accordance with these Official Rules will not be awarded and will remain the property of Sponsor.

Prizes won by minors will be awarded to the winner’s parent or legal guardian, who must sign any affidavit or release required by Sponsor.  If Grand Prize winner is a minor, then his/her guest must be his/her parent or legal guardian.  A legal guardian must provide written proof of guardianship.

7.         Publicity.  BY ENTERING THE CONTEST, YOU AGREE THAT SPONSOR, COX MEDIA GROUP OHIO, INC D/B/A/ DAYTON DAILY NEWS AND THE DAYTON VA MEDICAL CENTER AND THEIR RESPECTIVE SUBSIDIARIES, AFFILIATES, SUPPLIERS, DISTRIBUTORS, ADVERTISING/PROMOTION AGENCIES, AND PRIZE SUPPLIERS AND EACH SUCH COMPANY’S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, REPRESENTATIVES, AND SUCCESSORS AND ASSIGNS (COLLECTIVELY, THE “RELEASED PARTIES”) HAVE THE ABSOLUTE RIGHT AND PERMISSION TO PUBLISH YOUR ENTRY ON THE WEBSITE AND TO BROADCAST, PUBLISH, OR OTHERWISE USE YOUR ENTRY AND/OR YOUR NAME, BIOGRAPHICAL INFORMATION, AND LIKENESS IN CONNECTION WITH THE CONTEST OR FOR ANY COMMERCIAL, PUBLICITY, OR PROMOTIONAL PURPOSE WITHOUT LIMITATION, REVIEW OR APPROVAL, OR COMPENSATION TO YOU.  BY ENTERING, YOU GRANT THE RELEASED PARTIES AN EXCLUSIVE, ROYALTY-FREE AND IRREVOCABLE LICENSE AND RIGHT (BUT NOT THE OBLIGATION) TO TELECAST, BROADCAST, COPY, EDIT, ADAPT, MODIFY, REPRODUCE, PUBLISH, CREATE DERIVATIVE WORKS OF, DISTRIBUTE, USE, OR OTHERWISE PUBLICLY DISPLAY ANY OR ALL OF YOUR ENTRIES, OR ANY PORTION THEREOF, IN ANY MANNER OR MEDIUM THROUGHOUT THE WORLD IN PERPETUITY, FOR COMMERCIAL, PUBLICITY, OR PROMOTIONAL PURPOSES, AND TO LICENSE OTHERS TO DO SO, WITHOUT LIMITATION, REVIEW OR APPROVAL, OR COMPENSATION TO YOU.       

8.         Authorization.  BY ENTERING THE CONTEST, YOU REPRESENT AND WARRANT THAT (I) YOUR ENTRY IS ORIGINAL, WAS LEGALLY OBTAINED AND CREATED, AND DOES NOT INFRINGE THE INTELLECTUAL PROPERTY RIGHTS OR OTHER LEGAL, EQUITABLE, OR MORAL RIGHTS OF ANY THIRD PARTY; (II) YOU HAVE OBTAINED PERMISSION TO SUBMIT YOUR ENTRY FROM EVERYONE NAMED, DESCRIBED, OR APPEARING IN YOUR ENTRY AND FROM THE OWNERS OF ALL LOCATIONS APPEARING IN YOUR ENTRY, AND YOU CAN MAKE THOSE AUTHORIZATIONS AVAILABLE TO SPONSOR UPON REQUEST; (III) THE ENTRY YOU ARE SUBMITTING HAS NOT PREVIOUSLY BEEN PUBLISHED OR ACCEPTED FOR PUBLICATION AND IS NOT CURRENTLY UNDER CONSIDERATION FOR PUBLICATION; AND (IV) YOU WILL NOT DISSEMINATE OR OTHERWISE SUBMIT YOUR ENTRY TO ANY OTHER ENTITY FOR PUBLICATION.

9.         Participation.  By participating, participants agree to be bound by these Official Rules and the decisions of Sponsor and any Sweepstakes judges or administrators selected by Sponsor, which are final and binding in all respects.  Sponsor reserves the right to disqualify persons found tampering with or otherwise abusing any aspect of this Sweepstakes as solely determined by Sponsor.  In the event the Sweepstakes is compromised by a virus, non-authorized human intervention,tampering or other causes beyond the reasonable control of Sponsor which corrupt or impair the administration, security, fairness or proper operation of the Sweepstakes, Sponsor reserves the right in its sole discretion to suspend, modify or terminate the Sweepstakes.  Should the Sweepstakes be terminated prior to the stated expiration date, Sponsor reserves the right to award prizes based on the entries received before the termination date.  Proof of sending or submission of an entry will not be deemed proof of receipt by Sponsor.

10.        Release.  BY PARTICIPATING IN THE SWEEPSTAKES, EACH PARTICIPANT AGREES TO FULLY RELEASE, FOREVER DISCHARGE AND HOLD HARMLESS SPONSOR, COX MEDIA GROUP, INC., COX ENTERPRISES, INC., DAYTON VA, AND THEIR RESPECTIVE SUBSIDIARIES, AFFILIATES, SUPPLIERS, DISTRIBUTORS, ADVERTISING/PROMOTION AGENCIES, AND PRIZE SUPPLIERS AND EACH SUCH COMPANY’S OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, REPRESENTATIVES, AND SUCCESSORS AND ASSIGNS (COLLECTIVELY, THE “RELEASED PARTIES”) FROM AND AGAINST ANY CLAIMS, COSTS, LIABILITIES, LOSSES, INJURIES, AND DAMAGES ARISING OUT OF THE SWEEPSTAKES, INCLUDING, BUT NOT LIMITED TO, ANY CLAIMS FOR PERSONAL INJURY, DEATH, OR DAMAGE TO OR LOSS OF PROPERTY, LOSS OF ENJOYMENT, OR ANY OTHER HARM WHATSOEVER ARISING OUT OF: (1) PARTICIPATION IN THE SWEEPSTAKES; (2) THE QUALITY, RECEIPT, POSSESSION, USE, OR MISUSE OF ANY PRIZE; OR (3) ANY TRAVEL OR ACTIVITY THAT IS RELATED TO THE SWEEPSTAKES OR ANY PRIZE.

11.        Limitations of Liability. By PARTICIPATING IN the Sweepstakes, PARTICIPANTs acknowledge and agree that EVERYTHING REGARDING THIS SWEEPSTAKES, INCLUDING THE WEB SITE AND THE prize(S), ARE provided “as is” and that Sponsor makes no representations or warranties OF ANY KIND, express or implied, about the Prize(S) and sponsor hereby DISCLAIMS all such warranties, including, but not limited to, any implied warranties of merchantability or fitness for a particular purpose.  (BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF CERTAIN IMPLIED WARRANTIES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU. IN SUCH STATES, THE LIABILITY OF THE RELEASED PARTIES IS LIMITED TO THE FULLEST EXTENT PERMITTED BY SUCH STATE LAW.)

The Released Parties are not responsible for: (1) any incorrect or inaccurate information, whether caused by PARTICIPANTs, printing OR PRODUCTION errors, or by any of the equipment or programming associated with or EMPLOYED in the Sweepstakes; (2) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorized human intervention in any part of the entry process or the Sweepstakes; (4) technical or human error which may occur in the administration of the Sweepstakes, the processing of entries, or the notification of any winner; or (5) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from A PARTICIPANT’S participation in the Sweepstakes or receipt or use or misuse of any prize. 

Only the number of prizes stated in these Official Rules is available to be won in the Sweepstakes.  In the event that production, technical, seeding, programming, or any other reasons cause more than the stated number of prizes as set forth in these Official Rules to be available and/or claimed, Sponsor reserves the right to award the prizes by a random drawing among all legitimate eligible prize claims.    

12.        Construction. The invalidity or unenforceability of any provision of these rules shall not affect the validity or enforceability of any other provision.  In the event that any such provision is determined to be invalid or otherwise unenforceable, these Official Rules shall be construed in accordance with their terms as if the invalid or unenforceable provision was not contained therein.

13.        Sponsor.  The Dayton VA Photo Contest is sponsored by Cox Media Group Ohio, Inc., d/b/a Dayton Daily News. The decisions of Sponsor regarding the selection of winners and all other aspects of the Sweepstakes shall be final and binding in all respects.  Sponsor will not be responsible for typographical, printing or other inadvertent errors in these Official Rules or in other materials or announcements relating to the Sweepstakes.  For a list of winners (available after October 1, 2016) or a copy of these Official Rules, visit www.dayton.com or send a self-addressed, stamped envelope to “Winners List/Official Rules” (as applicable), Dayton VA Photo Contest, 1611 S. Main Street, Dayton, Ohio 45342.  If you have any questions regarding this Sweepstakes, please contact Dayton.com Promotions Department, 1611 S. Main Street, Dayton, Ohio 45432.